How to Create a Content Calendar

Are you frustrated with trying to create a content calendar that actually works for your type of business?? I’ve got a solution for you!

Stay tuned until the end because I also have a quick video for you!

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Pinterest graphic showing lady with Post it notes in foreground and vintage window content calendar in background

do I need to create a content calendar?

There are so many tasks to do as a blogger and it can be challenging to keep up.

Completing projects, connecting with social media followers, writing and answering emails, managing Pinterest, learning new things about blogging, researching ideas, and of course, creating content that readers are looking for and want to learn about.

vintage window hanging on wall

One of the tasks is managing the content that people want. For many bloggers, ideas for blog posts come naturally and some bloggers need to do some research to find the topics they want to write about.

Regardless of where the ideas come from, the blogger and the YouTuber need to keep track of those ideas and schedule them.

That’s where the content calendar comes into the picture. Some bloggers refer to it as an editorial calendar like a magazine would use.

No matter what it is called, I knew I had to create a content calendar so I wouldn’t lose my mind!

how to create a content calendar

Here is the one I created from a salvaged window I had in my garage.

After cleaning it up really well, I marked out a grid with a Sharpie pen on the backside of the glass. There are five rows of seven squares across each measuring 3″x3″

The perfect size for a Post-it Note!

list of supplies:

  • salvaged window
  • heavy duty hanger (strong enough to hold the weight of the window)
  • 12-gauge wire for hanging window (purchased at local hardware store)
  • wood screws
  • Sharpie marker (I used black)
  • 3″x3″ Post-it Notes in several colors (I chose six colors)

I used the 12-gauge wire cut to the length I needed and attached it to the top of the window with the screws. I wrapped the wire around the screw before tightening it down.

Our local Ace Hardware gave me some help when choosing the perfect hanger for the heavy window. Unfortunately, I didn’t save the package and I can’t remember the name of it! Use your smartphone with this post pulled up and show your local Ace Hardware associate the pictures of my window and I am sure they can help you find one!

vintage window hanging on wall with grid lines on glass

The window hangs perfectly next to my desk space in my sewing and staging room. BTW, you can see how we made this room over a couple of years ago. It’s a multi-purpose room that serves my type of business perfectly! Here are the links to those posts:

Sewing Room Makeover Part One

Sewing Room Makeover Part Two

vintage window with grid lines marked on it

fresh idea for a content calendar

Let me tell you about the system I am using to create my content calendar.

A few weeks ago, I attended Haven Blogging Conference. I learned so much! One of the best tips I learned was from Leslie at My 100 Year Old Home. She taught about the content calendar system she uses and how to use Post-it notes for the system! Brilliant, just brilliant.

Here is a link to her blog – she is full of creative ideas and you just have to hop over there and check her out!

My 100 Year Old Home Blog

bullet journal notebook with post it notes stacked on top
In the past, I have used my bullet journal for my content calendar.

My Post-it Notes arrived and I was thrilled with the colors! The pack I ordered was called Bora Bora and it came in four colors. I wanted six colors so I also ordered a generic pack of Post-its in a color pack I liked. I wanted soft colors, not the neon colors that I associate with regular Post-it Notes.

top section of a large editorial calendar made from a repurposed window

how this content calendar works

Let’s get to the nuts and bolts of how this system works for me and the repurposing business we run.

First I decided how many times per week I wanted to publish a blog post. For me, that is three times per week, Tuesdays, Thursdays, and Saturdays. One of those posts will also have a video for YouTube.

antiuqe window hanging on wall with post it notes being used for content calendar

Next, I decided what categories I wanted to blog about. I have a similar category structure set up here on my blog already, but I am always trying to improve and refine it as I progress further in my blogging journey.

I came up with six categories I want to blog about:

  • furniture makeovers
  • thrifted projects and crafts
  • at home decorating with vintage pieces
  • upholstery and sewing projects
  • room refreshes
  • recipes vintage style (I want to post more recipes from days gone by)
close up of antique window with post it notes being used for content calendar

Each category got its own Post-it note color.

The row of the categories is in the middle of my window content calendar.

close view of vintage window with grid marked for a blogging content calendar

my bullet journal

Next, I pulled out my bullet journal. I use it for my business faithfully. She’s my assistant and I couldn’t accomplish a thing without her!

Every time I get an idea for a project or a post idea, I jot it down on a designated page for those ideas.

So I opened up my bullet journal to those pages and started writing the ideas down on the colored Post-it note that matched the category of that project or idea.

I might go back and re-write the first Post-it notes in a fine tip black sharpie. Anyway, I don’t want to get side-tracked with those sorts of details!

lady sitting at desk working on creating an editorial calendar

organizing my post ideas

After writing each note, I attached it to the center area along with its matching category note color. I hope that makes sense. I kinda stacked the Post-its on top of each other. You can see what I mean in the images below.

I also have purple Post-its across the top with the days of the week I want to publish a post.

full view of vintage window being used as an editorial calendar for bloggers and YouTubers

Below, you can see an example of how I did this. Se the bright green Post-its? For the category of Upholstery and Slipcovers, I have a couple of blog post ideas stacked on top.

post it notes on a vintage window used as a large content calendar for bloggers and YouTubers
close up of post it note on a bloggers content calendar

I spent a good bit of time getting the posts written out and then organized then I started to move them to the columns I wanted to post on – Tuesdays, Thursdays, and Saturdays. So I won’t have Post-it notes on the other days of the week. Unless I have a special blog post coming up like a blog hop.

lady sticking post it note to a window editorial calendar for blogging

new ideas for posts

This step isn’t completely finished and it will continue to be a work in progress as I get new ideas for blog posts. I will always have a stash of Post-it note ideas to pull from!

side view of editorial calendar for blogging

reasons to create a content calendar

There are many reasons I love this system.

One of the main things I love about my specific system is the window. Of course, I had to figure out a way to repurpose something like an old window!

repurposed window being used as a content calendar for blogging and YouTube

I still have another window just like this one in my workshop that I am trying to think about how to use! I’ll keep thinking and get back to you!

lady showing how to use a large content calendar that hangs on the wall

Here are a couple more reasons I love this system:

  • it’s in plain view in my office
  • it is versatile and can be adjusted easily
  • it’s a visual place to store the ideas in my mind
  • it’s an ongoing system that keeps me on task
  • the grid is on the backside of the glass so I only need to change the dates on the front
post it notes with blog topic ideas written on them

constantly rotating months

One last thing about my specific content calendar system using an old window: when I complete one month and then move into the next month, I will simply clean off the dates with alcohol on a cotton ball and start the next month!

Let me explain it further: when August is finished and I start with September (in the bottom section of the window) I will clean off August’s dates and fill in the grid with October’s dates. Then when September is finished, I will fill in November’s dates.

desk area for a blogger with content calendar made from a vintage window

Here is a quick video where I explain even further the steps I used to create a content calendar for my blog:

Thanks for stopping by today!

Thanks so much for joining me for this tutorial! I hope you found it helpful and I would love to know your thoughts on this idea to create a content calendar made from an old window! Share your thoughts and ideas in the comments below 🙂

Pin the image below to any of your Pinterest boards so you can reference it anytime! Just click the pin button at the top left corner!
Pinterest graphic showing lady with Post it notes in foreground and vintage window content calendar in background

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Until next time…

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39 Comments

  1. I love this idea! You’re so organized…I really need to work on a system too. I also love your blog theme. It’s always interesting to see how each person personalizes their themes. Have a great week!
    Shelley

    1. Cynthia Gayle says:

      Haha – organized?? Just trying to keep my head above water!! Thanks for stopping by today!

    1. Cynthia Gayle says:

      Thanks! I am loving this post it note system!!

  2. Great work! I will have to stick with a notebook type for now…my toddler would have loads of fun pulling off all the post its! The layout is super smart though and I could definitely make it work on paper! It’s so necessary if you don’t want to spin your wheels all the time!

    1. Cynthia Gayle says:

      Haha! Your little one would have a blast!! Smart woman to keep it in a notebook!

  3. This is such a great post! Love the idea of using an old window to create your calendar. Love your organization for blogging too! I need to be more organized!!

    Thank you for sharing your fabulous ideas!

    Karin

    1. Cynthia Gayle says:

      I’m just trying to keep it all together!! Thanks for stopping by!

    1. Cynthia Gayle says:

      Thanks Paula! Vintage windows are so useful!

      1. Cindy, thank you so much for sharing this with us. Especially since physically I can’t attend Haven.

        This answers a question I have had about this issue.

        I have to think of a system to work in my office/craft room.

        Thank you again. So very helpful.

        1. Cynthia Gayle says:

          So glad you found it helpful! You will come up with some brilliant, I’m sure!!

  4. Oh, my goodness! Cindy! This is the BEST post ever! You rocked that video, too! I am now looking for a window for my calendar!

    1. Cynthia Gayle says:

      That’s sweet of you to say about the video! I’m pushing past the awkwardness of talking to a camera!!

  5. I love this idea so much, Cindy! That wood and glass looks gorgeous!

    1. Cynthia Gayle says:

      Isn’t it fun?? I think this idea would work for menu planning too!

  6. I absolutely love this! You made it look so easy I am now inspired to get it together myself. Thank you!!

    1. Cynthia Gayle says:

      Yes!! Do this for your blog – she will thank you!

  7. What a great idea! I love that you used a window. I was literally just thinking that I have got to get my deadlines organized!

    1. Cynthia Gayle says:

      Danielle, this would be perfect for deadlines!! You’re a smart blogger!

    1. Cynthia Gayle says:

      That’s a sweet thing to say Elizabeth! Thanks for your encouragement!! Happy Weekend!

  8. Great idea – I am a paper person and love visuals. Just can’t do all the digital like some. And the window is great for this.

    1. Cynthia Gayle says:

      I am a visual, paper, have-to-write-it-down kinda person too! Glad you enjoyed the post!

  9. You did a great job with this post, Cindy!! I loved that you used a salvaged window. I think it looks more decorative. What a great idea!!

    1. Cynthia Gayle says:

      Thanks Kim! I have lots of windows around here so I needed to put them to work!

  10. I’m a visual person so seeing content planner with colored post its is perfect! Thank you for sharing this idea.

    1. Cynthia Gayle says:

      You are most welcome! Thanks for stopping by Anna!

  11. This is why I need an editiorial calendar…I could only see that old window you used and wonder if we still had some in our basement! Then I saw the table desk you have. Now I have to go back and actually read what you wrote. Thanks Cindy!

    1. Cynthia Gayle says:

      So glad you found this calendar post helpful! You definitely need to start one – it is sooooo helpful! Thanks for stopping by my friend!

  12. Cindy, I had to pull out of Haven at the last minute and was devastated to miss … well, everything. And, especially the wisdom and encouragement of our shared mentor. Thank you so much for doing this … I’ve beens so curious about the calendar. I’m saving your YouTube … thank you thank you thank you. This is so appreciated. xo

    1. Cynthia Gayle says:

      The content calendar system that our mentor shared blew me away! I’ve kept a content calendar in my bullet journal for a long time but this system brings it to a whole new level. So glad you enjoyed the post – if you have any questions about the system, feel free to contact me!

  13. Cindy!! I love this!! My husband shared the post it note calendar idea with me last year during COVID, but he uses this tiny ones. I love this for my big bubbly hands writing!!!

  14. That window is gorgeous! I love that you incorporated your style when setting this up.

    1. Cynthia Gayle says:

      Thanks Marie! I have so many vintage windows in my inventory and I had to use one!! I’m loving this calendar system!

  15. This was a fabulous diy. I will need to watch the video. This is very helpful. Thank you!

    1. I’m so glad you found it helpful! Happy planning!

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